Table of Contents
1. Introduction
Welcome to Cone's Accounting Integration Guide. Integrating Cone with your preferred accounting software streamlines your workflow by automating the synchronization of customer data and invoices. This seamless link not only saves you valuable time but also reduces manual entry errors, ensuring your financial records are always up to date
2.Supported accounting platforms
Cone proudly supports integration with the below accounting platforms. Learn how to set them up below:
3.Setting up integration
3.a Configuration overview
You can access accounting integrations by going to Settings -> Integrations. Under Accounting section, choose your platform, and follow the on-screen instructions to authorize the connection
3.b Setting default account
The default account is where all invoices generated in Cone will be recorded in your accounting software, streamlining your financial records and ensuring consistency
Options usually include:
Sales: If your invoices primarily include sales of goods or services
Accounts receivable: For tracking money owed to your business
Custom: If you have a specific account set up for certain types of income or clients
3.c Mapping tax rates
Effectively managing tax obligations is a vital aspect of business operations, making the need to accurately map tax rates between Cone and your accounting software essential. This ensures that when invoices are synced from Cone to your accounting platform, they reflect the correct tax charges, simplifying tax filing and compliance
Steps to configure:
Access integration settings: In Cone, navigate to the settings section of your accounting software integration. You can do this by clicking on
Manageon the accounting integration cardMap to accounting software rates: For each tax rate in Cone, select the corresponding tax rate in your accounting software from a drop-down menu or input field
Review and save: Ensure all rates are correctly mapped and save your settings
3.d Setting default invoice status
In integrating Cone with your accounting software, a vital component to consider is setting the default invoice status. This setting determines how invoices created in Cone are categorized when they are synchronized with your accounting software. In Cone, you have the flexibility to specify how new invoices are recorded—either as drafts or as finalized entries ready for payment. This choice should align with your company’s workflow for reviewing and processing invoices
Steps to Configure
Navigate to billing settings in Cone, Setting -> Billing
There are 2 options available for invoice default status: Open and Sent
Open: Invoices are imported into your accounting software as drafts. This status is suitable if your invoices require review or modification before being sent to clients
Sent: Invoices will be marked as ready for payment upon sync, bypassing draft or awaiting approval statuses. Choose this if invoices created in Cone are final and do not require further review
💡 Actual status in the accounting software depends on the specific accounting software. Please refer to accounting integrations to get more information about a specific accounting software
💡 Any change in the default invoice status setting will only be applied for the subsequent invoices. It won't affect the already created and synced ones. You will have to manually update these if you wish to
4.Import and sync
4.a Customers
Initial import
You can import customer data from your accounting software when creating a client in Cone. When adding a new client, you can select accounting software and search for the customer. Data will be auto-filled in the client form. You can edit the details and any missing information
Below is an example with Xero integration
Ongoing synchronization:
Cone can automatically updates customer information in accounting software when client information is updated in Cone
You can manage this using "Sync this client data" option in the client form. When the toggle is enabled, client update is synced with customer in accounting software
4.b Invoices
Overview:
Invoices created in Cone can be set to automatically sync to your accounting software, capturing all necessary details, including amounts, items, and tax rates
You can manage this using "Create and Sync invoices" option in the client form. When the toggle is enabled, any invoice created in Cone will be synced with your accounting software
💡 For invoices to sync seamlessly, you have to configure settings for default account, tax rate mappings and customer mapping. You can learn more about these from supported accounting integrations
Handling updates:
Any changes made to invoices in Cone will reflect in your accounting software real-time
5.FAQs
What if my integration fails?
If there is any issue with the integration, it will be shown as a banner at the top of the application with relevant information. You can follow the instructions to resolve the issue
Integration status will also be visible on the accounting card under
Settings->Integrations
How often does data sync?
Any client or invoice changes made in Cone are synced in real-time with accounting software
By integrating Cone with your accounting software, you streamline your business operations, ensuring accurate and up-to-date financial data. Embrace the power of automation and let Cone handle the tedious tasks, giving you more time to focus on growing your business. If you need further assistance, our support team is always here to help.